Defensible. Efficient. Intuitive. Ready.
Legal Hold Pro is the fastest way to effectively automate the legal hold notification and compliance process. The on-demand service streamlines the practice of issuing legal holds and reduces risk via an automated and defensible process.
The legal hold process is now well established by numerous opinions around the country, so managing compliance effectively and efficiently is critical. Using Legal Hold Pro is the secure method for implementing a defensible way to communicate with custodians.
How Legal Hold Pro Works
CREATE – Initiating a new legal hold
- Click "Initiate Hold" and a new form opens
- Enter names of hold administrators and notification recipients (custodians and cc recipients)
- Input the contents of the legal hold notice and attach any additional documents
- Use templates to reinforce a repeatable process and speed implementation
- Click the "Send Hold" button
MANAGE – One-click responses by custodians
- Custodians will receive a professionally formatted email telling them their action is required
- By clicking on the embedded "I Accept" or "Contact Me" buttons, custodians will acknowledge receipt of the notification
- Custodian interview questionnaires can be included to solicit additional feedback
- Hold administrators can easily send routine reminders to past due recipients
TRACK – Dashboard updates in real-time
- The Legal Hold Center displays the current status of acknowledgements for each legal hold and alerts
- All actions associated with sending, acknowledging, updating, reminding and releasing a hold are automatically tracked
REMIND – Simple process to reissue hold
- Ensure best practices by sending periodic reminders to active custodians
- Revise and reissue a hold easily, with all versions tracked by the system
DEFEND – Produce a detailed audit trail
- All the information is saved in a single database and a complete audit trail prepared instantly as a printed report or export to Excel